What Is Data Entry? Different Types of Data Entry Tasks

Data entry is, simply put, transcribing one form of data into another from one medium into another medium.

Most businesses in all kinds of industries require at least some form of data entry, from transcribing paper-based invoices into a digital spreadsheet, moving data from one database into another, or even as simple as transcribing meeting notes into a digital format.

As discussed, data entry can involve various different information in different formats: paper-based documents (including handwritten notes), computer codes, spreadsheets, number sequences, and more.

Who Performs Data Entry

Simple data entry operations can be performed by data entry operators. However, the operator must have adequate knowledge regarding the information they handle, as well as basic data entry best practices.

Important considerations should be taken when handling sensitive and/or regulated information, like highly confidential documents. In this case, the corresponding data entry operator might be required to sign confidentiality requirements with the company.

In some cases, the data must first be converted from one format into another, which may require specific expertise and precisions. In this case, an expert data entry operator is required, and it’s possible the data entry work is outsourced to experts or third-party data entry companies like Oworkers to get better results.

However, even handling simple data entry operations can be challenging as the amount of data grows. Data entry can be a very time-consuming and repetitive job, and by outsourcing the data entry operation to third-party vendors, we can also free up our valuable employees’ time and resources and allow them to perform essential tasks that can contribute more to the company.

Different Types of Data Entry Jobs

Data entry works can involve various different types of data in various digital formats. And here are some common data entry jobs often performed in many organizations:

  • Product data entry

Many companies need to keep a detailed record of their products. In the case of eCommerce businesses, product descriptions and information might need to be regularly updated. Third-party data entry providers like Oworker can help with transcribing detailed product information along with the required specifications that are listed in a well-structured format for easier access. 

  • Data capturing and input

This type of data entry job involves capturing information from hard copy documents into a digital format or entering scattered data into an integrated form to create a more comprehensive database. 

  • OCR data entry

With the help of Optical Character Recognition software, we can convert pictures or even handwriting into text-based data, so we can input the data into a database. Some handwritten and image-based documents might be very important and sensitive, and with the use of these technological aids, we can maintain accuracy while performing a much faster data entry job than manually inputting the data.

By outsourcing the data entry job to a professional data entry service provider, companies don’t have to invest in OCR tools and other data entry technologies to get the same level of accuracy and speed. 

  • Accounting data entry

Data for accounting and finances is typically sensitive and processing this data might require a high level of precision. Oftentimes, the accounting data is required to be structured in a systematic manner and must be re-checked and updated regularly. Third-party accounting data entry services can help you get all your accounting data structured in any desired format as preferred by your accounting department. 

  • Handwriting conversion data entry

Transcribing information from handwritten documents into the desired digital form can be time-consuming and is highly error-prone. Converting and inputting data from a handwritten format requires a certain degree of accuracy and expertise.

  • Online data entry

Data entry to upload new content to a website, portal, or app. For example, updating new product information into an eCommerce website. 

  • Invoice data entry

Transcribing invoices and billing documents into a digital format, as well as re-checking the accuracy of information. Information regarding the invoice’s details must be well structured so that the information can be accessed easily. Other forms of similar documents like insurance claims and contracts can also be treated in the same manner. 

  • Remote data entry

When the data entry is performed in a remote location, then the use of technology (i.e. proxy and VPN) might be required to perform the data entry task without involving a change of location signature.

  • Email database integration

Managing customer and prospect data in a growing mailing list can be time-consuming and error-prone. A proper database is required, and a high degree of accuracy must be maintained, for example, to ensure the database doesn’t have any duplicate records. 

  • Logistics data entry

Logistic processes can involve many different exchanges of information and data, and it’s required to keep an up-to-date database for information like the vehicle type, distance traveled, current location, and so on. 

  • Database entry

It’s common for modern businesses to have multiple databases of information, and without proper management can create a major hassle and confusion every time they are accessed. You might need to properly integrate these databases into a master database, which may require the help of professionals experienced in merging databases.


Obviously, these are not the only data entry tasks available, and each business might have its own unique data entry needs.

Outsourcing your data entry tasks to an expert third-party provider like Oworker can provide you with a higher level of accuracy and service excellence while allowing you to free up your valuable in-house staff’s time from performing repetitive administrative tasks.

Data entry outsourcing can be a cost-effective option to improve your organization’s efficiency and productivity in achieving your business goals.

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